Privacy Statement

IARU Privacy Policy
Your privacy is extremely important to IARU and we are fully committed to providing you with clear and transparent information about how we use your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this policy.

About us
IARU is the umbrella organisation of national amateur radio societies. We are a not-for-profit membership organisation and our prime role is to represent the interests of the amateur radio community worldwide to spectrum regulators and standards organisations. Our members are the national amateur radio societies in some 165 countries.
IARU comprises the International Secretariat and Administrative Council, with three Regional Organisations, covering the three ITU Regions of the world. Each Region has a number of national amateur radio societies in its membership who provide funding to IARU by way of a capitation fee.
This privacy policy explains how we use any personal information we collect about you when you use our website(s) or when you interact with us by email, post or other means.

What information do we collect about you and how do we use it?
As a matter of routine, we do not collect information about you as a member of your national amateur radio society. That is a matter for the relevant national society and the information is not shared with IARU. There are however exceptions to this which are explained below.

  • If you make contact with IARU on any matter, we may retain a record of that contact. In most cases this will be your name, amateur radio callsign and email address as well as the content of your mail. This enables us to refer to previous correspondence should you contact us again.
  • Website usage information is collected using cookies,and is used to improve your browsing experience and for statistical analysis of website usage.
  • If you are a volunteer working for IARU, we will hold information on your name, address, email, amateur radio callsign, your national member society, your telephone number(s) and the nature of your volunteer role. If you claim expenses from IARU we will also hold details of your bank account, to allow for electronic payments to you. We may also hold records of communications from, to or relating to you. This information is simply to allow you and IARU to be effective in your conduct of you volunteer role. Information concerning your name, your role in IARU and your contact details (email, address and telephone) may be included in our website where it is needed for the effective work of IARU. This will only be with your consent.
  • If you are an entrant to amateur radio contests organised by or adjudicated by IARU we will collect the log details or other entrant details that you submit to us. In the case of contests, this information will contain details of the radio contacts that you claim to have made (QSOs) including you QTH locator, your callsign, your name and address. This information is sometimes shared with other member societies in IARU and is used for the sole purpose of log cross-checking. The statistical summary of activity in contests is also used from time to time to help prepare IARU reports and proposals on amateur radio. Such reports do not include any personal data. Once the log has been checked and the results published the information in your log is securely destroyed. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. A condition of you submitting a log for such contests is that you consent to the use of this information in the way described. For other competitive events (ARDF, HST) organised by or adjudicated by IARU, we will collect data as above together with data on your entry category and achievements in the competition (for example the time to achieve certain objectives in the competition) and also your age and sex when relevant to entrant classification. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. A condition of you entering such events is that you consent to the use of this information in the way described.
  • If you apply for an IARU-sponsored award, we will retain details of your award and achievement and may include this in publicity associated with the award.

From time to time we may take photographs of you participating in IARU-organised events. These photographs may be used for our website(s) and in general publicity material.

Access to your information and correction. You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact the data controller named below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Retention of data: We will retain your data only for as long as it is required for the stated purpose, after which it will be securely destroyed. Should you wish us to remove and destroy any data that we hold on you, you may make this request to the person named below.

Cookies: Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

Other websites: Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy: We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 24 May 2018.

How to contact us: Please contact us by email if you have any questions about our privacy policy or information we hold about you. Email the IARU Region 1 Data Controller at This email address is being protected from spambots. You need JavaScript enabled to view it.. As of the date of the last update the Data Controller was IARU Region 1 Secretary Hans Blondeel Timmerman, PB2T.