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Privacy Policy

Your privacy is extremely important to IARU and we are fully committed to providing you with clear and transparent information about how we use your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this policy. 

About us

IARU is the umbrella organisation of national amateur radio societies. We are a not-for-profit membership organisation and our prime role is to represent the interests of the amateur radio community worldwide to spectrum regulators and standards organisations. Our members are the national amateur radio societies in some 165 countries.
IARU comprises the International Secretariat and Administrative Council, with three Regional Organisations, covering the three ITU Regions of the world. Each Region has a number of national amateur radio societies in its membership who provide funding to IARU by way of a capitation fee.
This privacy policy explains how we use any personal information we collect about you when you use our website(s) or when you interact with us by email, post or other means. 

What information do we collect about you and how do we use it?

As a matter of routine, we do not collect information about you as a member of your national amateur radio society. That is a matter for the relevant national society and the information is not shared with IARU. There are however exceptions to this which are explained below. 

  • If you make contact with IARU on any matter, we may retain a record of that contact. In most cases this will be your name, amateur radio callsign and email address as well as the content of your mail. This enables us to refer to previous correspondence should you contact us again.
  • Website usage information is collected using cookies,and is used to improve your browsing experience and for statistical analysis of website usage.
  • If you are a volunteer working for IARU, we will hold information on your name, address, email, amateur radio callsign, your national member society, your telephone number(s) and the nature of your volunteer role. If you claim expenses from IARU we will also hold details of your bank account, to allow for electronic payments to you. We may also hold records of communications from, to or relating to you. This information is simply to allow you and IARU to be effective in your conduct of you volunteer role. Information concerning your name, your role in IARU and your contact details (email, address and telephone) may be included in our website where it is needed for the effective work of IARU. This will only be with your consent.
  • If you are an entrant to amateur radio contests organised by or adjudicated by IARU we will collect the log details or other entrant details that you submit to us. In the case of contests, this information will contain details of the radio contacts that you claim to have made (QSOs) including you QTH locator, your callsign, your name and address. This information is sometimes shared with other member societies in IARU and is used for the sole purpose of log cross-checking. The statistical summary of activity in contests is also used from time to time to help prepare IARU reports and proposals on amateur radio. Such reports do not include any personal data. Once the log has been checked and the results published the information in your log is securely destroyed. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. A condition of you submitting a log for such contests is that you consent to the use of this information in the way described. For other competitive events (ARDF, HST) organised by or adjudicated by IARU, we will collect data as above together with data on your entry category and achievements in the competition (for example the time to achieve certain objectives in the competition) and also your age and sex when relevant to entrant classification. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. A condition of you entering such events is that you consent to the use of this information in the way described. 
  • If you apply for an IARU-sponsored award, we will retain details of your award and achievement and may include this in publicity associated with the award. 

From time to time we may take photographs of you participating in IARU-organised events. These photographs may be used for our website(s) and in general publicity material. 

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact the data controller named below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Retention of data

We will retain your data only for as long as it is required for the stated purpose, after which it will be securely destroyed. Should you wish us to remove and destroy any data that we hold on you, you may make this request to the person named below.

Log files

Collection of access data and log files: We (respectively we and our web hosting provider) collect data on every access to the server (so-called server log files). The server log files can include the address and name of the websites and files accessed, the date and time of access, the amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and generally IP addresses and the requesting provider.

The server log files may be used on the one hand for security purposes, e.g. to avoid overloading the server (in particular in the event of abusive attacks, so-called DDoS attacks) and on the other hand to ensure the optimum utilisation of the servers and their stability.

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www​.aboutcookies​.org or www​.allaboutcookies​.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

Google Analytics

Data protection provisions about the application and use of Google Analytics (with anonymization function)
On this website, the controller has integrated the component of Google Analytics (with the anonymizer function). Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimization of a website and in order to carry out a cost-benefit analysis of Internet advertising.

The operator of the Google Analytics component is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

For the web analytics through Google Analytics the controller uses the application “_gat. _anonymizeIp”. By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.

Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyze the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.

In addition, the data subject has the possibility of objecting to a collection of data that are generated by Google Analytics, which is related to the use of this website, as well as the processing of this data by Google and the chance to preclude any such. For this purpose, the data subject must download a browser add-on under the link https://​tools​.google​.com/​d​l​p​a​g​e​/​g​a​o​p​t​out and install it. This browser add-on tells Google Analytics through a JavaScript, that any data and information about the visits of Internet pages may not be transmitted to Google Analytics. The installation of the browser add-ons is considered an objection by Google. If the information technology system of the data subject is later deleted, formatted, or newly installed, then the data subject must reinstall the browser add-ons to disable Google Analytics. If the browser add-on was uninstalled by the data subject or any other person who is attributable to their sphere of competence, or is disabled, it is possible to execute the reinstallation or reactivation of the browser add-ons.

Further information and the applicable data protection provisions of Google may be retrieved under https://​www​.google​.com/​i​n​t​l​/​e​n​/​p​o​l​i​c​i​e​s​/​p​r​i​v​a​cy/ and under http://​www​.google​.com/​a​n​a​l​y​t​i​c​s​/​t​e​r​m​s​/​u​s​.​h​tml. Google Analytics is further explained under the following Link https://​www​.google​.com/​a​n​a​l​y​t​i​cs/.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 24 May 2018.

How to contact us

Please contact us by email if you have any questions about our privacy policy or information we hold about you. Email the IARU Region 1 Data Controller at secretary@​iaru-​r1.​org. As of the date of the last update the Data Controller was IARU Region 1 Secretary Hans Blondeel Timmerman, PB2T.

Print This Page Updated on February 25, 2020

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