Your privacy is extremely important to IARU and we are fully committed to providing you with clear and transparent information about how we use your personal information. We will ensure robust measures are in place to keep your information secure and will only use it for the purposes outlined in this policy.
IARU is the umbrella organisation of national amateur radio societies. We are a not-for-profit membership organisation and our prime role is to represent the interests of the amateur radio community worldwide to spectrum regulators and standards organisations. Our members are the national amateur radio societies in some 165 countries.
IARU comprises the International Secretariat and Administrative Council, with three Regional Organisations, covering the three ITU Regions of the world. Each Region has a number of national amateur radio societies in its membership who provide funding to IARU by way of a capitation fee.
What information do we collect about you and how do we use it?
As a matter of routine, we do not collect information about you as a member of your national amateur radio society. That is a matter for the relevant national society and the information is not shared with IARU. There are however exceptions to this which are explained below.
- If you make contact with IARU on any matter, we may retain a record of that contact. In most cases this will be your name, amateur radio callsign and email address as well as the content of your mail. This enables us to refer to previous correspondence should you contact us again.
- Website usage information is collected using cookies and is used to improve your browsing experience and for statistical analysis of website usage.
- If you are a volunteer working for IARU, we will hold information on your name, address, email, amateur radio callsign, your national member society, your telephone number(s) and the nature of your volunteer role. If you claim expenses from IARU we will also hold details of your bank account, to allow for electronic payments to you. We may also hold records of communications from, to or relating to you. This information is simply to allow you and IARU to be effective in your conduct of you volunteer role. Information concerning your name, your role in IARU and your contact details (email, address and telephone) may be included in our website where it is needed for the effective work of IARU. This will only be with your consent.
- If you are an entrant to amateur radio contests organised by or adjudicated by IARU we will collect the log details or other entrant details that you submit to us. In the case of contests, this information will contain details of the radio contacts that you claim to have made (QSOs) including you QTH locator, your callsign, your name and address. This information is sometimes shared with other member societies in IARU and is used for the sole purpose of log cross-checking. The statistical summary of activity in contests is also used from time to time to help prepare IARU reports and proposals on amateur radio. Such reports do not include any personal data. Once the log has been checked and the results published the information in your log is securely destroyed. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. As a condition of you submitting a log for such contests is that you are entering into a contractual agreement for the IARU to the use of this information in the way described. For other competitive events (ARDF, HST) organised by or adjudicated by IARU, we will collect data as above together with data on your entry category and achievements in the competition (for example the time to achieve certain objectives in the competition) and also your age and sex when relevant to entrant classification. The data above will only be shared with those having a direct involvement in the adjudication of the relevant contest/competition. Our lawful basis for processing this data is contract.
- If you apply for an IARU-sponsored award, we will retain details of your award and achievement and may include this in publicity associated with the award.
From time to time we may take photographs of you participating in IARU-organised events. These photographs may be used for our website(s) and in general publicity material where it is in our legitimate interest to do so or where we have your consent.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact the data controller named below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Retention of data
We will retain your data only for as long as it is required for the stated purpose, after which it will be securely destroyed. In most circumstances this will be no more than 6 years after your last interaction with us. Should you wish us to remove and destroy any data that we hold on you, you may make this request to the person named below. You should be aware that the right to erasure (or right to be forgotten) is not an absolute right and there may be circumstances where we are not able to immediately delete your personal data.
Collection of access data and log files: We (respectively we and our web hosting provider) collect data on every access to the server (so-called server log files). The server log files can include the address and name of the websites and files accessed, the date and time of access, the amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and generally IP addresses and the requesting provider.
The server log files may be used on the one hand for security purposes, e.g. to avoid overloading the server (in particular in the event of abusive attacks, so-called DDoS attacks) and on the other hand to ensure the optimum utilisation of the servers and their stability.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. Some cookies also play an important role in the functionality of the website. We have provided a cookie control system that enables you to enable and disable non-essential cookies such as those used for Google analytics.
How to contact us